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Executive Administrative Assistant (17588)

Location: Austin

Salary: $65,000 - $70,000/annum

Type: Full-time

Contract type: DirectHire

Job reference: 17588

Posted Thursday, May 25, 2023

The HT Group is partnering with a well known healthcare company in Austin who is seeking a well rounded Executive Assitant. 



Fully in Office

Austin, Tx 78701

$65,000 - $70,000



Provides administrative support to assigned executives.

Coordinates scheduling including securing meeting locations, logistics (including food and technology as required), preparing meeting notices and invites, preparing agenda and meeting minutes (as needed).

Maintains calendars, appointments and meetings; Updates as needed. 

Coordinates travel arrangements using Cliqbook database for air, hotel and car rental.

Prepares expense reports using Concur data base.

Fields phone calls and screens voicemail as needed.

Maintains files in an orderly and accessible manner.

Receives sorts and opens incoming mail arranging in order of priority.

Reproduces and collates printed materials.  Scans documents for e-mailing.

Creates a variety of materials such as letters, memos, charts, contracts, policies and procedures, committee minutes, planning matrix, graphs, spreadsheets, and departmental information.

Orders office supplies as needed.


Provides presentation and reporting support for assigned executives.

Prepares presentations and reports as assigned.

Manages distribution lists and updates as needed.

Handles highly confidential information and materials with discretion.


 Supports the efficient operation of the Division Office.         

Provides coverage on a rotating basis for the front desk position (lunch breaks, meetings, vacations, breaks).

Screens and routes phone calls and delivers accurate messages.

Receives deliveries and coordinates pick-ups and mailings (SDH courier, external courier, Fed Ex, UPS, etc.)

Assists visitors and other staff in a timely, warm, and professional manner.

Provides clerical and telephone back up to other Executive Administrative Assistants.



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Contact information

Yaya Moore